European Cancer Congress 2017

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FAQ for group registration

I want to register several persons, as of how many persons can I register as a group?

A group registration is only possible with at least 10 delegates. Please note that the full rate applies to each participant you register. If in your group one or some of the participants are entitled to benefit from a specific rate, you will need to register them separately.

 

What are the steps to follow to register my group?

You will first need to request a group registration here.

We will send you an email confirming your group registration once the corresponding payment is received. Two steps will then need to be followed in the participants’ registration process online:

  1. STEP I: Group contact person will receive a link, logon and password to complete the requested group participants’ data online.
  2. STEP II: Group contact person needs to send the login and password, together with the group link to each individual participant, to complete their professional data and profiles.

The deadline to change details in your group registration and to receive the data is 24th January 2017. This process is mandatory otherwise the group badges will not be printed

 

Which contact details does the group booker need to provide?

The group booker needs to provide his/her complete address and the complete address of the sponsoring company, if different.

 

When and how do I need to submit the names and contact details of the group participants?

After receiving the payment, we will send you a link to a web page, where you will be able to fill in the names, workplace information etc. directly. (STEP I)

 

How can group participants complete their profiles?

The group booker needs to send the login and password to each group participant. Should the participants not complete their profiles, the badge will NOT be printed onsite.

 

When and how do I need to pay for my group participants?

We offer 2 payment options for groups:

  • By credit card: Amex, MasterCard or Visa (After submitting the group registration, you have to click on “Check Out” in order to have access to the secured payment page.)
  • By bank transfer. Our complete bank account details are mentioned on the check-out page at the end of the group registration process.

Full payment of all balances has to be made before 24th January 2017. Any additional registrations onsite should be paid by credit card.

 

What is included in the registration package?

  • Access to all scientific sessions , the poster area and the OncoHub
  • Access to the Primary Care Programme Day
  • A Congress bag (in self-service)
  • Industry activities (IndustryHub, Industry sponsored sessions, etc)
  • Attendance to the Opening Ceremony and Welcome Reception on Friday 27th January (finger food and drinks included)
  • WIFI access in public areas of the Congress Centre
  • Internet access via the Internet Zone
  • A city map

* Catering on congress days is not included in the registration fee. Congress participants can buy lunches and refreshments from the cash bars located throughout the venue.

 

What is the Society Programme Day? Do I have access to it with my full Congress badge?

ECCO is an open forum for its members. The first day of ECCO2017 will feature societies’ meetings for their members and the oncology community: the European Oncology Nursing Society (EONS), the European Organisation for Research and Treatment of Cancer (EORTC), the European School of Oncology (ESO), European Society of Radiology (ESR), the European Society of Surgical Oncology (ESSO), the European Society for Therapeutic Radiology and Oncology (ESTRO), and the European Society for Paediatric Oncology (SIOPE). In order to attend the Society Programme Day, you will need to add it to your registration at the rate of 95 EUR.

 

How do I get an invoice for my payment?

Final invoices for groups will be available online, in the section My Registration, once the payment is received. Of course, if you need a document to make the payment, we will provide you with a pro-forma invoice.

We ask you to fill in the sponsoring/ billing address with the correct information, including the VAT number of the company if applicable.

 

How do I get an invitation letter for the participants I register?

Obtaining a visa remains the sole responsibility of the participant. It is strongly recommended that nationals from countries requiring a visa to enter The Netherlands apply for their visa as early as possible. If needed, an official invitation letter for visa application is available in your ECCO2017 online group registration account. To download it, sign in with your group participant username and password. Regular cancellation deadlines apply, regardless of whether the visa was granted or not. Should you need the original letter stamped, please contact the Congress Secretariat for detailed procedure.

 

How and until when can I make changes to my group?

The deadline to make changes to a group at no cost and submit the complete list of names is 24th January 2017. Changes after that day will be considered as a new registration and will have to be paid onsite in Amsterdam at the full onsite rate.

 

How do I get a Certificate of Attendance? 

In order to get a Certificate of Attendance, each individual in your group will need to use his/her own badge code. They will be requested to fill in a short questionnaire to be able to print it.

The Certificate of Attendance will be available, as of 29th January, online at www.eccocongress.org

 

What are the options to distribute the group participants’ materials (badges & lanyards)?

The procedure for the collection of your group’s congress material on-site in Amsterdam is as follows:

  • Groups of 50 participants or more: appointment –system (appointments on Wednesday 26th January)
The group leader or an authorized representative will collect both congress badges and lanyards for the entire group and distribute them to each individual delegate.
You will receive an email approximately two weeks before the congress with a link enabling you to book your pick-up appointment online.

  • Groups of 10- 49 participants
Group leader or an authorized representative will receive a group voucher to pick up materials from the dedicated desks. 

Congress badges and lanyards are distributed exclusively at the Congress Venue.

 

The group booker will not take part in the event; what are the options?

Mid-January, the group leader will receive individualised fast track bar code letters for all group participants.

The bar-code letters will ensure that each delegate within the group can easily and independently from the rest of the group pick up his/her congress badge on-site.

The group booker needs to circulate this information to the participants of the group as the ECCO2017 Secretariat will not send the letters to individuals by e-mail. 

 

Are child care facilities available onsite at ECCO2017? 

Please note that children under 18 years are not allowed in the Congress premises, thus child care service is not provided at the Congress. Nevertheless, a nursing room will be available in the Congress venue.

 

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